St. Dominic
Roman Catholic Church
Employment
Opportunity
Parish Secretary
St. Dominic
Parish is a very busy parish community in Mississauga. We are looking for a
parish secretary.
We offer a
competitive compensation package which includes Group Benefits and Pension Plan
If interested (see below for details).
Please respond to the Pastor, Fr. Philip Jones, by February 15th, 2012
via EMAIL with your resume to:
ADMINISTRATIVE PARISH SECRETARY
Job Summary
The Parish
Secretary position includes the following major duties:
- Reception and Telephone
- Maintain and update all Parish Sacramental Registers
- Accounting – process invoices, make cheques payable, bank deposits
- Maintain and update Parish Database
- Preparation of weekly bulletin
- Ordering of Supplies for the church
- Support for Pastor and Staff Other miscellaneous duties
Details of
Duties
- Reception
- First priority is given to attending to visitors and parishioners that call personally at the office.
- Second priority is to answer and direct all incoming calls in a friendly and welcoming manner.
- Administrative Duties
Parish Sacramental Registers/Government
Marriage Registers
- Prepare Baptismal Certificates and record in Register
- Prepare First Communion Certificates , update and maintain Register
- Prepare Confirmation certificates, update and maintain Register
- Receive and prepare Government Marriage Licenses ,Prepare Government Marriage Register update and maintain Parish Marriage Register
- Record death notices, update and maintain Funeral register
Other Administrative Duties
Administer Mass Intention
Calendar
Order Church Supplies
Weekly bulletin
Marriage Preparation Material
Parish database
Provide administrative support to
Pastor
Provide Administrative support to
Parish staff as required
Accounting Duties - (Ideally, the parish secretary would be
qualified in this area too. However, a separate bookkeeper can be hired as an
accountant)
- Accounts Receivable, Accounts Payable, General Ledger up to and including Trial Balance.
- Bi-Weekly & Monthly Payroll including Year End T4 and T4 Summary
- Monthly and Year End Financial Statements
- Government remittances: Payroll Deductions, HST, Annual Registered Charity return, Archdiocesan Financial Report.
- Administer group benefits
- Prepare all Income tax receipts for Parish Donors
Qualifications:
- Must have experience in a parish setting or equivalent. The ability to learn the Archdiocesan software: Parish Tools
- Must have experience using Simply Accounting software.
- Must be able to obtain a Police Security check.
I thank you for your
applications. Only those considered for
an interview will be contacted.
